AI agents for HVAC, pool and roofing companies in Central Florida
Home service companies in Central Florida deal with seasonal peaks: AC calls in the summer heat, pool work year-round, roof inspections after a storm. The office ends up buried in quote requests from web forms and email, plus a pile of supplier invoices for parts, chemicals and materials.
hello kai runs AI agents that organize both flows. Quote requests become structured jobs with the details your estimator needs, and supplier invoices become a table ready for approval. Your office reviews, calls the customer and approves payments. The agent never quotes, books or pays on its own.
How it works for a service company
Web forms, emails and supplier invoices land where they do today.
Quote requests are turned into job records; invoices are read and extracted.
Missing details such as address, equipment or photos are flagged, and invoices are checked for duplicates.
Your team reviews, contacts the customer, prepares the quote and approves invoices.
What the agent does
- Reads quote requests and pulls out service type, address, equipment and urgency
- Lists what the estimator still needs to ask
- Drafts a first reply for your office to send
- Extracts supplier invoices for parts and materials into one table
- Flags duplicates and invoices that do not match a job
What your team approves
- Every quote, price and booking
- Every message to customers and suppliers
- Supplier invoice approval and payment
- Job priorities during peak season
Typical inputs
- Website form submissions and quote request emails
- Customer photos of equipment or damage
- Supplier invoices and receipts
Typical outputs
- Structured job records ready for an estimator
- Draft first replies
- A supplier invoice table for approval
Frequently asked questions
Will the AI give customers prices?
No. It organizes the request and drafts a first reply. Quotes and prices come from your team.
Can it help during peak season?
That is when it is most useful. For example, after a storm the agent can sort a surge of roof inspection requests by area and urgency so your office calls the right people first.
Do we need new field service software?
No. The pilot starts from your email and web forms. Integrations with your scheduling or accounting software are assessed case by case.
What about Spanish-speaking customers?
The agent reads requests in English, Spanish and Portuguese and can draft replies in the customer's language for your team to review.
Where do you work?
We are based in Orlando and work with companies across Central Florida, and remotely across the United States.
Which bottleneck should
we solve first?
Tell us what is slowing your team down today. We start with one process.