AI agents for Orlando tour operators and receptive travel agencies
Receptive agencies in Orlando that serve Brazilian and Latin American travelers live in several inboxes at once: booking requests by WhatsApp, email and Instagram, in Portuguese, Spanish and English. Each one becomes a quote with park tickets, transfers and hotels, then a passenger list, vouchers, deposit reminders and a pile of supplier invoices to check. When the Brazilian school holidays in July and the December–January season arrive, that volume lands on the same small team.
hello kai designs, runs and monitors AI agents that do the preparation. The agent reads each request, organizes the trip details, drafts the quote and the passenger list, and checks supplier invoices against what was booked. Your team reviews and decides. The agent never pays a supplier, confirms a booking or messages a traveler or partner on its own.
From booking request to an approved quote
Travelers and partner agencies keep writing to the same WhatsApp, email and Instagram accounts.
Dates, group size, ages, hotel, parks and transfers are pulled from each request, in any of the three languages.
A draft quote, a passenger list and the voucher details are prepared from your price sheets and templates.
You review, adjust prices, send the quote and confirm with suppliers in your own systems.
What the agent does
- Extracts trip details from requests in Portuguese, Spanish and English
- Flags missing information, such as children's ages or arrival flight, instead of guessing
- Drafts quotes from your own price sheets and package templates
- Builds passenger lists and voucher data for transfers, tickets and hotels
- Matches supplier invoices for tickets, transfers and hotels against what was booked
- Tracks which deposits and balances are still open and drafts reminders for your team
What your team approves
- Every quote, price and discount sent to a traveler
- Every message to travelers, partner agencies and suppliers
- Supplier invoice approval and payment
- Booking confirmations, changes and refunds
Typical inputs
- Booking requests by WhatsApp, email and Instagram
- Your price sheets and package templates
- Supplier confirmations and invoices
- Passenger documents and payment receipts
Typical outputs
- Organized trip requests
- Draft quotes for review
- Passenger lists and voucher data
- A supplier invoice check and an open-payments list
Built for peak season
The Brazilian school holidays in July and the December–January season bring the most requests at once. An agent that prepares the first draft of every quote and passenger list lets the same team answer more requests without skipping the review.
Frequently asked questions
Will travelers chat with an AI?
No. The agent prepares drafts; a person on your team reviews and sends every reply and quote.
Can it read WhatsApp and Instagram messages?
The pilot usually starts from email and the channels you can export or forward. How WhatsApp and Instagram messages reach the agent is assessed in the diagnosis, case by case.
Does it work in Portuguese and Spanish?
Yes. The agent reads and drafts in Portuguese, Spanish and English, and we work with you in any of the three.
Can it check supplier invoices?
Yes. It compares ticket, transfer and hotel invoices against the bookings and flags what does not match. For example, a transfer billed for more passengers than the group would be marked for review. Your team approves payment.
Do we need to change our booking system?
No. The pilot starts from your current inboxes, spreadsheets and templates. Integrations with your software are assessed case by case.
Which bottleneck should
we solve first?
Tell us what is slowing your team down today. We start with one process.